Imagine finally having the bandwidth to focus on your clients…
…without all the overwhelming business-ey stuff getting in the way
(you know, the reason you started your practice to begin with)
IT DOESN’T HAVE TO BE LIKE THIS
You poured into your education and dedicated your life to therapy, so you could make an impact and help others.
NOT because payroll, billing or social media sounded like fun.
Our team of specialists is exclusively trained to meet the unique demands of mental health practices.
At CNS, you’re not outsourcing tasks to a VA, you’re upgrading your operations with a team that knows this industry inside and out.
We partner with practices of all sizes that are ready for next-level support.
Mental Health Practice Specialist Services
Our services fall into 3 core areas:01
ONGOING PRACTICE SUPPORT
Monthly project that include: Billing, Intake, and day-to-day operations
02
SETUP & SPECIALIZED SUPPORT
One-time projects that include: Sessions Setup, Transitions, Credentialing.
03
FINANCIAL & BOOKKEEPING
Bookkeeping and Reporting on a month to month basis
ONGOING
SUPPORT
Flexible Support
$50/hour
Ongoing support for practices that need flexibility without committing to a full package
-
8 hour monthly minimum
Ideal for smaller practices or teams with fluctuating needs
Commonly used for admin, follow-up, and system upkeep
Access to a trained mental health practice specialist
Billing Management
starts at $1000/month
Keep your revenue consistent, claims moving, and insurance workflows handled without constant oversight.
-
Supports up to four clinicians
Weekly 30-minute check-in with your dedicated Specialist
Full Revenue Cycle Management
Claims submission, correction, and follow-up
Insurance verification (VOB)
Processing deductibles and copayments
Customized superbills for out-of-network clients
Payment plan tracking
Handling client billing questions or disputes
Credit card management and on-file storage
Monthly client billing statements
Reporting on outstanding client balances
+$100/month per additional clinician
Intake Coordination
starts at $600/month
Ensure every client inquiry, intake, and schedule is handled quickly and professionally.
-
Supports up to four clinicians
Weekly 30-minute check-in with your dedicated Specialist
Email and voicemail management to ensure timely responses
Serving as the initial point of contact for all new and existing clients
Client insurance onboarding and data entry into your EHR system
Appointment scheduling and calendar coordination across clinicians
Waitlist tracking and management to optimize client flow
Provide excellent customer service
Update workflows as procedures evolve
+$100/month per additional clinician
SPECIALIZED
SUPPORT
Credentialing
$200–$300/payer/clinician
Get credentialed with insurance providers correctly, without delays or guesswork.
-
CAQH setup and profile management
Application submission and follow-up
Ongoing tracking until approval
Sessions Health Setup
starting at $500/clinician
As a Sessions Health partner, we help you get set up correctly from the start.
-
Full system setup and configuration
Add insurance payers & payer IDs
Complete enrollments for claims, ERA, and eligibility
Direct deposit + billing setup
Step-by-step guidance + training
Maximum 2 months
**Custom price for accounts transitioning from another EHR
Strategy Session
$99/60 minutes
A focused working session to evaluate your systems and map out next steps.
-
Review workflows and current setup
Identify gaps and inefficiencies
Get expert guidance on operations
Leave with a clear action plan
SOCIAL MEDIA PACKAGES
Increase engagement and attract more ideal clients with a strategic social media marketing plan.
Growth
$1000/Mo
30 custom posts per month
Facebook, Instagram, Google Business and Linkedin- fully optimized
Stories included
Full analytics and strategy plan
Starter
$500/Mo
12 custom posts per month
Facebook and Instagram
Branded graphics
Monthly analytics summary
Standard
$750/Mo
20 custom posts per month
Facebook, Instagram and Linkedin
Branded graphics
Analytics report & recommendations
FINANCIALS &
BOOKKEEPING
Bookkeeping Services
starting at $300/month
Keep your finances organized, accurate, and up to date—without adding more to your plate.
-
Bronze, Silver, Gold, and Platinum tiers based on accounts and transaction volume
Monthly categorization and reconciliation
Financial reporting to keep you informed
Ongoing support as your practice grows
Quickbooks Services
custom pricing
Get your books set up correctly—or cleaned up and brought current.
-
QuickBooks setup for new practices
Cleanup and catch-up bookkeeping
Historical reconciliation and organization
Clear, accurate foundation moving forward
Cleanup projects are quoted based on scope.
Tax Services
custom pricing
Tax support for mental health practices—handled with the same level of detail and care.
-
Tax preparation and filing
Ongoing tax planning and guidance
Support tailored to private practices
Quote provided once we have assessed your needs
JUST WANT TO TALK IT THROUGH?
A focused strategy session to clarify what’s working, what’s not, and what to do next.
If you’re not quite ready to outsource—but know something needs to change—this is where we figure it out.
In this one-on-one session, we’ll look at your current setup, identify gaps or inefficiencies, and map out clear next steps for your practice.
You’ll leave with practical recommendations you can implement right away—or use to decide if ongoing support makes sense.
$99 per 45-minute session
IMAGINE IF…
…you could actually serve more clients (and yes, make more money), by doing LESS of the work you dread?
Did you know there’s an estimated 350 patients for every ONE mental health practitioner? And that your profession is expected to grow by 22% over the next decade– more than ANY other industry.
Here’s the bottom line: If you’re spending more time with your EHR than with patients, it’s time to for an easier way.
^^^THAT is where we come in.
WE KNOW— YOU’RE TOO BUSY TO EVEN THINK ABOUT PASSING TASKS OFF TO SOMEONE ELSE.
Good news— we make that easy too!Here’s how to get started with your dedicated practice specialist
01
Click that button below to schedule a consultation. We’ll get to know each other, talk about your specific needs and see if we’re a good fit.
02
Next, we’ll send you a proposal & contract to make our partnership official and then match you with your dedicated specialist
03
Smooth sailing from here— Your personal specialist will handle the agreed upon tasks and bill you for the time spent.
We Deliver Exceptional Service with Transparent, Upfront Pricing
Many companies limit their support to billing services and charge a percentage of the claims paid. 👇🏼👇🏼
❌ Nope, NOT HERE
Our comprehensive admin support packages provide clear, consistent value without hourly tracking or surprise fees.
No minute-by-minute billing — just dedicated support for your growing practice.
Want to stay in the know?
Get on the listJoin our newsletter to get the most helpful and up-to-date information to help your practice grow, dropped straight to your inbox.
YOU MAY BE WONDERING….
-
Yes, all of our specialists have training in mental health practices and are HIPAA compliant trained. We know that many times they are the first point of contact for your office so they are trained in how to talk compassionately and handle emergency situations.
-
Our team of specialists are trained in a variety of area and can perform most any task. Intake coordinating, emails, and billing and are the most common areas that practice owners utilize our services, but we can also help with credentialing, graphic design and social media. We work within various EHRs, but specialize in Session Health and helping practices transition to Sessions Health.
-
Yes! We see ourselves as an extension of your office and our goal is your success. You will have a specialist assigned to your practice, but if there are more specific needs such as marketing or credentialing, we may bring in another who is more experienced in that area to work alongside. Not only do you have a dedicated assistant, but the support of a knowledgeable team!
-
We will have a brief meeting so you can discuss the needs of your practice and how you work best. From this, we will be able to pair you with an assistant that can best help your practice.
-
Adjusting to assistance can take some time and we do our best to put you with a specialist to suit your needs. On the rare occasion that things are not working smoothly, you can transition to another.
-
Yes! Everyone has those mundane tasks that are draining and cause you to lose focus. Having a specialist that is an expert in those things can help you stay focused on your clients! We have accounts that only use us 4 hours a month and others that use over 40 hours a month. No practice is too big or too small!
-
No way! We bill month to month and only ask for 14 days notice if you no longer need services.
-
Credentialing is the process of enrolling you as a provider with insurance companies so you can bill and get paid for the services you provide. It involves verifying your licenses, creating or updating your CAQH profile, submitting applications to each payer, and tracking your enrollment status along the way.
Timelines vary by insurance company, but most payers take anywhere from 60 to 120 days to complete the process. We handle all of it — the applications, the follow-up, and the documentation — so you're not waiting on hold or chasing paperwork. We credential per payer, per clinician, so whether you're just starting out or adding a new provider to your practice, we'll walk you through exactly what's needed.
-
If billing is taking time away from your clients, or keeping you up at night, you're probably ready. Some clear signs are missed claims, uncertainty about whether you're getting paid correctly, insurance follow-up falling through the cracks, or simply not having the bandwidth to manage it all on top of everything else.
Outsourcing billing isn't just about convenience. It's about making sure your revenue cycle is running the way it should, with someone dedicated to claims, corrections, verifications, and follow-up every single week. If the administrative side of your practice is growing faster than your capacity to manage it, that's the moment to reach out. We'll help you figure out what support makes the most sense for where you are right now.
-
CNS offers full white glove migration support for practices making the move. We handle the complete setup including configuring your settings, adding insurance payers with the correct payer IDs, completing enrollments for claims, ERA, and eligibility, setting up direct deposit with your providers, and making sure you know exactly which insurance portals you need access to. We track everything so nothing falls through the cracks, and we wrap up with a training video or a live onboarding call so you feel confident in your new system. Pricing for transitions is custom based on your practice, so just reach out and we'll put together a quote.